Privacy Policy — Email Sticky Notes

Effective Date: October 2026

Email Sticky Notes (including the Google Workspace Add-on for Gmail, the Chrome/Edge Browser Extension for Gmail, and the Microsoft Outlook Add-in) is built with a strict privacy-first architecture. Your email content and sticky notes never leave your own Google Account, Microsoft 365 mailbox, or local browser storage.

1. Where Your Notes Are Stored

Microsoft Outlook Add-in: Notes are stored directly inside your own Microsoft Exchange mailbox via Office.js CustomProperties and RoamingSettings (and optional Microsoft Graph Open Extensions com.jraltd.emailNotes when enabled).
Google Workspace Add-on for Gmail: Notes are stored exclusively in your own private Google Account via Google Apps Script PropertiesService.getUserProperties().
Chrome / Edge Browser Extension for Gmail: Notes are stored locally in your browser using chrome.storage.local and localStorage.

2. Zero Third-Party Data Collection or Transmission

Email Sticky Notes does not operate any external database, analytics tracker, or third-party server. We do not collect, transmit, sell, rent, or share your emails, message metadata, sticky notes, or personal information with any third party.

3. Google API Services User Data Policy (Limited Use Disclosure)

Google Workspace / Gmail Limited Use Compliance:
Email Sticky Notes' use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy , including the Limited Use requirements.

Specifically, the Google Workspace Add-on requests only the minimum required scopes:

gmail.addons.current.message.metadata: Used solely to read the active message's ID, subject line, and sender name/address while the message is open so sticky notes can be linked to that specific email. The add-on never reads or accesses the body of your emails.
script.storage: Used solely to save your sticky notes privately inside your own Google Account's UserProperties store.
gmail.addons.execute: Used to render the Sticky Notes user interface cards inside the Gmail companion sidebar.

4. Permissions Used (Outlook & Chrome Extension)

Outlook Add-in: Uses mailbox permissions solely to read the active message subject/sender context, save your sticky notes on the message, and apply the visual 📝 Sticky Note category tag in your inbox.
Chrome Extension for Gmail: Uses storage, sidePanel, and *://mail.google.com/* host permission solely to render the sticky notes sidebar and top-of-email summary banner inside Gmail and save your notes locally in Chrome.

5. Data Retention & Deletion

Because all sticky notes are stored inside your own account or local browser storage, you retain full ownership and control at all times. You can export your notes to JSON/Markdown or permanently delete individual or all sticky notes at any time directly from the Settings menu.